If only! This is the two-word refrain of anyone who lost hard drive data without having a solid backup waiting in the wings. Learning how to backup your computer to an external hard drive may not be the most fun way to spend a sunny Saturday afternoon, but trust us on this!
You may well be thanking yourself (and us!) later.
Time Machine can back up to an external drive connected to a USB, Thunderbolt, or FireWire port on your Mac. If the disk isn't using the correct format, Time Machine will prompt you to erase it. Network-attached storage (NAS) device that supports Time Machine over SMB Many third-party NAS devices support Time Machine over SMB. Shop for time machine hard drive at Best Buy. Find low everyday prices and buy online for delivery or in-store pick-up. Show Hard Drive Size filter description.
Nerds On Call Computer Repair are always here to help you retrieve lost hard drive data, but when it comes to keeping your data safe, the simple fact is that prevention is way better than finding a cure!
So here's a quick and snappy guide to keeping your data safely backed up on an external hard drive. We'll start by giving you the pros and cons of opting for an external drive backup. Then we'll walk you through the five key principles of data backup. Then we'll give you a step-by-step walkthrough for backing up your data to a Mac or a Windows PC.
So, first up, why might you want to create an external hard drive backup?
The obvious reason is it's a contingency plan. Hard drives are physical devices, and they can destruct. Keeping a backup on your existing hard drive won't help you if that hard drive fails!
What about cloud backups. Absolutely. A cloud backup is a good thing to have. However, an external hard drive backup means you'll be able to restore your computer with or without a functioning Internet connection.
For many, this is a more convenient and secure option.
The first and most obvious reason is in case of hard drive failure. That failure could look like a complete and sudden breakdown of your hard drive, or (more often the case) you may have experienced file corruption owing to a gradually deteriorating drive.
You might also face a situation where software failure damages crucial files. This is less common than it once was, but sometimes software fails catastrophically, damaging files you may have been reading or editing.
Finally, there's good old-fashioned human error. Accidental file deletion or overwriting happens all the time. While you have a range of options for retrieval here, an external hard drive backup is your best final safety net.
If all else fails you can always grab that crucial archive.
OK, so by now hopefully you're convinced that backups aren't an optional extra in your computing life! So let's get down to the nitty-gritty of how.
Know Your Backup Best Practice
Your first step is to know and understand some basic principles of good backup practice. There are five rules of thumb you should attempt to follow faithfully:
- Have a schedule – It's boring we know, but backing up is something you should do regularly. Some software will handle a regular backup schedule for you, but just to be sure, add a regular reminder to your calendar to check that you're backed up. We'd recommend that, at a minimum, you aim for a quarterly full backup schedule.
- Aim for redundancy – External hard drives can fail as well! If your budget will spring for it, don't just backup to one external drive. Backup your backup. One neat way to do this is to alternate your quarterly backups across two external drives.
- Only backup clean data – Before you perform a backup, it pays to spend a little time cleaning your hard drive of old, duplicate files. Spend a little time on file structure as well. The more organized your folders are before you backup, the easier it'll be to retrieve specific files or folders.
- Keep your drive safe – Ideally, you'd keep your external drive off-site. At the very least, make sure it's stored away from your main computer, and somewhere that wouldn't easily be found in the unfortunate event of theft. Again, it happens! Make like a cub-scout, and be prepared.
- Encrypt where possible – People backup in different ways, and encrypting your backup drive (making it impossible to read or access without a password) isn't always feasible. However, if you can, encrypt your backup. It takes a little longer but it keeps your data extra safe.
For Mac Owners
Mac processes are usually pretty simple and streamlined. Unfortunately, this rule doesn't apply quite so readily to external drive backup. There are a few reasons for this, but the big reason is that Apple wants you to backup your data to iCloud. This isn't a terrible idea, but you will have to pay for that feature! Once you buy your external drive/s, you face no ongoing expense.
Here are your steps:
- Connect your new drive to your Mac via the USB port.
- Right up at the top right of your screen, you'll see a little magnifying glass. Click that and type Disk Utility. On the left, you'll see a directory of connected drives. Be sure to select your new drive, and then select Erase from the top bar of the Disk Utility app.
- Select Mac OS Extended format (Journaled) and then give your Mac the go-ahead to perform the erase. Note that, if you wish, you can encrypt this drive as you format it. We recommend you do this!
- Your new drive will be wiped and formatted to be compatible with Time Machine backups.
- Open up your Apple Menu (the cute little apple at the top left of your screen). Then select System Preferences and hit Time Machine.
- You'll be asked to select your Time Machine Disk. Select the disk you just formatted. If you ticked the encrypt button during the formatting stage, you'll be asked to re-enter your password at this point.
At this point, Mac will now manage data backups for you, periodically sending a mirror of your hard drive across to your external drive. Should you ever need to retrieve files (or restore your whole system in case of catastrophic hard drive failure) Time Machine will handle your data retrieval for you.
One thing to note: this is a perfectly fine solution for keeping your data safe, except that you need to keep this drive connected to your machine in order for the dynamic backup process to work.
If you want to keep your data safe from theft, you might want to consider an additional external drive to which you periodically copy your most valuable files. This one you can store separately from your computer, effectively covering all your bases.
For Windows PC Owners
First up, be aware that Windows PC owners also have cloud backup solutions they may like to consider in parallel with an external backup option. Google Drive and SkyDrive are among the most widely used in the Windows PC world, and they're an acceptable solution if you don't mind cloud and if you don't mind a subscription service.
If external hard drives backup is your preferred option, the process is pretty straightforward.
- Connect your external hard drive via your PC's USB port.
- Open your Control Panel. The easiest way to do this is by going into your system-wide search bar and typing Control Panel. Then, look for System and Security.
- Select Save Backup Copies of Your Files with File History, then select System Image Backup.
- You'll then be prompted to create a system image.
- Be sure to select your new hard drive from the drop-down box, and then hit Next.
- At this point, your computer will whir into life and backup your whole system. This includes all your system files, your OS settings, and of course, all your media files. Essentially, this backup is a mirror of your whole local hard drive.
- Now, wait! And by wait, we mean that this process could take several hours. While you can continue to use your computer during this process, it's best not to. For this reason, you might want to time your external backup to take place overnight, or even better, while you're powering through Season 4 of Better Call Saul.
Time Machine Hard Drive Format
A Few Minutes Now Could Save You Hours Later!
So now you have the skinny on external file backups. We know it's not necessarily a fun topic, but keeping your data safe is a vital part of responsible home computing. So, kudos for sticking with us through to the end.
The bottom line is, learning how to backup your computer to an external hard drive is just a smart and prudent thing to do. Sure, it's not the most fun piece of housekeeping, but setting yourself up now with a simple, easy-to-repeat process, may well save you hours of heartbreak and hassle further down the road.
If you'd like to learn more about how Nerds On Call can set you up with an online backup process, check outthis link for Mac users, andthis one for Windows PC users. Or, you could just call us on 800-269-8084.
What to do when the time machine is stuck in preparing backup for macOS 10.15 - OS X 10.6? Here we are going to talk about how long Time Machine preparing backup take and how to fix Time Machine stuck issues in macOS Catalina, Mojave, High Sierra or some other Mac versions.
This page unveils the solution to resolve the Time Machine stuck issue and offers a reliable data recovery software to help you bring lost files back with ease. Wipe usb drive. If you are suffering from this issue, follow the provided process to make Time Machine work again:
Workable Solutions | Step-by-step Troubleshooting |
---|---|
Phrase 1. Check Cause | Find the cause of Time Machine stuck: 1. The data size is too big; 2. Drive problem..Full steps |
Phrase 2. Fix Time Machine | Stop failing Time Machine > Remove the .inProgress file > Prevent Spotlight from indexing..Full steps |
Phrase 3. Recover Lost Data | If you lost data after fixing the issue, run EaseUS Mac data recovery software to restore lost data..Full steps |
Many users have an unpleasant experience of Time Machine stuck in preparing backup in macOS Catalina, Catalina, Mojave, High Sierra or some other Mac versions. Time Machine is a simple and convenient backup tool for mac. Generally, it creates backups automatically - It starts and finishes without your interference. However, in certain cases, this tool can get frozen or stuck.
If Time Machine gets stuck, you shouldn't feel helpless. The purpose of this article is to explain how to judge if Time Machine stuck in preparing the backup process or not and how to fix the issue.
Does Your Time Machine Really Get Stuck
Before you start the process of fixing Time Machine, you'll need to make sure that something is actually wrong. A number of things can make Time Machine take longer than usual. Generally, the preparing backup process is very quick. But some special situations will force Time Machine to take a long time preparing for a backup to begin.
1. The size of the data is too big.
- You have a really large hard drive to backup. For example, you have to back up terabytes of data.
- You've made major changes or added a number of new files to your drive.
2. There is something wrong with your device.
- The hard drive is very old.
- The device is too slow, you need to speed up the Mac.
- The virus attacked your Mac.
3. Haven't backed up data for a long time.
- It is the very first Time Machine backup or you haven't backed up a Mac in a while, say a few months.
In all the cases mentioned above, the Time Machine backup preparation phase does indeed take a long time. But if the Preparing Backup stage takes 12-24 hours, getting stuck in that stage overnight or all day long for no reason, it's not normal. Most times, it suggests that Time Machine has been stuck at preparing the backup.
If you are one of the victims, this guide should help you fix the problem and get Time Machine working on Mac again.
What to Do If Time Machine Is Stuck in the 'Preparing Backup' Process
We'll go through a multi-step troubleshooting process to resolve the preparing backup problem and get Time Machine working on Mac OS X or macOS again. Before you take any action, back up Mac as soon as possible.
Step 1. Stop the currently failing Time Machine backup attempt
- Open the 'Time Machine' settings panel within System Preferences (get there from the Apple menu or Time Machine menu).
- Click the little (x) icon until the backup attempt stops.
When the progress bar disappears and it no longer says 'preparing backup', it means that you have successfully stopped the currently failed Time Machine backup attempt. Then, you can move to the next step to troubleshooting the Time Machine stuck in preparing backup issue.
Step 2. Remove the .inProgress File
When Time Machine backup is stopped and stuck, the first thing to do is trash the Time Machine placeholder file, at most times the .inProgress file found on the backup drive.
- Open the Time Machine drive in the Finder and navigate to the 'Backups. backup' folder.
- Open the folder within Backups. backup that is the name of the current Mac which is stuck on preparing.
- Put this directory into 'List View' and sort by 'Date Modified', or just search the folder for a file with a '.inProgress' file extension.
- Delete the 'xxxx-xx-xx-xxxxxx.inProgress' file.
Step 3. Prevent Spotlight from Indexing the Time Machine Backup
Spotlight can interfere with the Time Machine preparation process if it's performing an index of the Time Machine backup volume. You can prevent Spotlight from indexing the Time Machine backup volume by adding it to the Privacy tab of the Spotlight preference pane as follows:
- Launch System Preferences by clicking its Dock icon, or selecting System Preferences from the Apple menu.
- Open the Spotlight preference pane by clicking its icon in the Personal Area of the System Preferences window.
- Click the Privacy tab.
Either drag-and-drop your Time Machine backup volume to the list of locations that will not be indexed, or use the Add (+) button to browse to your backup folder and add it to the list.
Step 4. Reboot Mac and Initiate a Backup Again
Once the .inProgress file is removed, you can reboot your Mac computer with the Time Machine drive connected and turn Time Machine back on to initiate a backup as usual. If this doesn't work, you can use a third-party backup utility - EaseUS Todo Backup for Mac which can back up Mac with just 3 simple steps.
For Mac Owners
Mac processes are usually pretty simple and streamlined. Unfortunately, this rule doesn't apply quite so readily to external drive backup. There are a few reasons for this, but the big reason is that Apple wants you to backup your data to iCloud. This isn't a terrible idea, but you will have to pay for that feature! Once you buy your external drive/s, you face no ongoing expense.
Here are your steps:
- Connect your new drive to your Mac via the USB port.
- Right up at the top right of your screen, you'll see a little magnifying glass. Click that and type Disk Utility. On the left, you'll see a directory of connected drives. Be sure to select your new drive, and then select Erase from the top bar of the Disk Utility app.
- Select Mac OS Extended format (Journaled) and then give your Mac the go-ahead to perform the erase. Note that, if you wish, you can encrypt this drive as you format it. We recommend you do this!
- Your new drive will be wiped and formatted to be compatible with Time Machine backups.
- Open up your Apple Menu (the cute little apple at the top left of your screen). Then select System Preferences and hit Time Machine.
- You'll be asked to select your Time Machine Disk. Select the disk you just formatted. If you ticked the encrypt button during the formatting stage, you'll be asked to re-enter your password at this point.
At this point, Mac will now manage data backups for you, periodically sending a mirror of your hard drive across to your external drive. Should you ever need to retrieve files (or restore your whole system in case of catastrophic hard drive failure) Time Machine will handle your data retrieval for you.
One thing to note: this is a perfectly fine solution for keeping your data safe, except that you need to keep this drive connected to your machine in order for the dynamic backup process to work.
If you want to keep your data safe from theft, you might want to consider an additional external drive to which you periodically copy your most valuable files. This one you can store separately from your computer, effectively covering all your bases.
For Windows PC Owners
First up, be aware that Windows PC owners also have cloud backup solutions they may like to consider in parallel with an external backup option. Google Drive and SkyDrive are among the most widely used in the Windows PC world, and they're an acceptable solution if you don't mind cloud and if you don't mind a subscription service.
If external hard drives backup is your preferred option, the process is pretty straightforward.
- Connect your external hard drive via your PC's USB port.
- Open your Control Panel. The easiest way to do this is by going into your system-wide search bar and typing Control Panel. Then, look for System and Security.
- Select Save Backup Copies of Your Files with File History, then select System Image Backup.
- You'll then be prompted to create a system image.
- Be sure to select your new hard drive from the drop-down box, and then hit Next.
- At this point, your computer will whir into life and backup your whole system. This includes all your system files, your OS settings, and of course, all your media files. Essentially, this backup is a mirror of your whole local hard drive.
- Now, wait! And by wait, we mean that this process could take several hours. While you can continue to use your computer during this process, it's best not to. For this reason, you might want to time your external backup to take place overnight, or even better, while you're powering through Season 4 of Better Call Saul.
Time Machine Hard Drive Format
A Few Minutes Now Could Save You Hours Later!
So now you have the skinny on external file backups. We know it's not necessarily a fun topic, but keeping your data safe is a vital part of responsible home computing. So, kudos for sticking with us through to the end.
The bottom line is, learning how to backup your computer to an external hard drive is just a smart and prudent thing to do. Sure, it's not the most fun piece of housekeeping, but setting yourself up now with a simple, easy-to-repeat process, may well save you hours of heartbreak and hassle further down the road.
If you'd like to learn more about how Nerds On Call can set you up with an online backup process, check outthis link for Mac users, andthis one for Windows PC users. Or, you could just call us on 800-269-8084.
What to do when the time machine is stuck in preparing backup for macOS 10.15 - OS X 10.6? Here we are going to talk about how long Time Machine preparing backup take and how to fix Time Machine stuck issues in macOS Catalina, Mojave, High Sierra or some other Mac versions.
This page unveils the solution to resolve the Time Machine stuck issue and offers a reliable data recovery software to help you bring lost files back with ease. Wipe usb drive. If you are suffering from this issue, follow the provided process to make Time Machine work again:
Workable Solutions | Step-by-step Troubleshooting |
---|---|
Phrase 1. Check Cause | Find the cause of Time Machine stuck: 1. The data size is too big; 2. Drive problem..Full steps |
Phrase 2. Fix Time Machine | Stop failing Time Machine > Remove the .inProgress file > Prevent Spotlight from indexing..Full steps |
Phrase 3. Recover Lost Data | If you lost data after fixing the issue, run EaseUS Mac data recovery software to restore lost data..Full steps |
Many users have an unpleasant experience of Time Machine stuck in preparing backup in macOS Catalina, Catalina, Mojave, High Sierra or some other Mac versions. Time Machine is a simple and convenient backup tool for mac. Generally, it creates backups automatically - It starts and finishes without your interference. However, in certain cases, this tool can get frozen or stuck.
If Time Machine gets stuck, you shouldn't feel helpless. The purpose of this article is to explain how to judge if Time Machine stuck in preparing the backup process or not and how to fix the issue.
Does Your Time Machine Really Get Stuck
Before you start the process of fixing Time Machine, you'll need to make sure that something is actually wrong. A number of things can make Time Machine take longer than usual. Generally, the preparing backup process is very quick. But some special situations will force Time Machine to take a long time preparing for a backup to begin.
1. The size of the data is too big.
- You have a really large hard drive to backup. For example, you have to back up terabytes of data.
- You've made major changes or added a number of new files to your drive.
2. There is something wrong with your device.
- The hard drive is very old.
- The device is too slow, you need to speed up the Mac.
- The virus attacked your Mac.
3. Haven't backed up data for a long time.
- It is the very first Time Machine backup or you haven't backed up a Mac in a while, say a few months.
In all the cases mentioned above, the Time Machine backup preparation phase does indeed take a long time. But if the Preparing Backup stage takes 12-24 hours, getting stuck in that stage overnight or all day long for no reason, it's not normal. Most times, it suggests that Time Machine has been stuck at preparing the backup.
If you are one of the victims, this guide should help you fix the problem and get Time Machine working on Mac again.
What to Do If Time Machine Is Stuck in the 'Preparing Backup' Process
We'll go through a multi-step troubleshooting process to resolve the preparing backup problem and get Time Machine working on Mac OS X or macOS again. Before you take any action, back up Mac as soon as possible.
Step 1. Stop the currently failing Time Machine backup attempt
- Open the 'Time Machine' settings panel within System Preferences (get there from the Apple menu or Time Machine menu).
- Click the little (x) icon until the backup attempt stops.
When the progress bar disappears and it no longer says 'preparing backup', it means that you have successfully stopped the currently failed Time Machine backup attempt. Then, you can move to the next step to troubleshooting the Time Machine stuck in preparing backup issue.
Step 2. Remove the .inProgress File
When Time Machine backup is stopped and stuck, the first thing to do is trash the Time Machine placeholder file, at most times the .inProgress file found on the backup drive.
- Open the Time Machine drive in the Finder and navigate to the 'Backups. backup' folder.
- Open the folder within Backups. backup that is the name of the current Mac which is stuck on preparing.
- Put this directory into 'List View' and sort by 'Date Modified', or just search the folder for a file with a '.inProgress' file extension.
- Delete the 'xxxx-xx-xx-xxxxxx.inProgress' file.
Step 3. Prevent Spotlight from Indexing the Time Machine Backup
Spotlight can interfere with the Time Machine preparation process if it's performing an index of the Time Machine backup volume. You can prevent Spotlight from indexing the Time Machine backup volume by adding it to the Privacy tab of the Spotlight preference pane as follows:
- Launch System Preferences by clicking its Dock icon, or selecting System Preferences from the Apple menu.
- Open the Spotlight preference pane by clicking its icon in the Personal Area of the System Preferences window.
- Click the Privacy tab.
Either drag-and-drop your Time Machine backup volume to the list of locations that will not be indexed, or use the Add (+) button to browse to your backup folder and add it to the list.
Step 4. Reboot Mac and Initiate a Backup Again
Once the .inProgress file is removed, you can reboot your Mac computer with the Time Machine drive connected and turn Time Machine back on to initiate a backup as usual. If this doesn't work, you can use a third-party backup utility - EaseUS Todo Backup for Mac which can back up Mac with just 3 simple steps.
Best Data Recovery Software for Mac (Compatible With Catalina)
One of the most depressing challenges for Mac users must be Mac data recovery. Here EaseUS Data Recovery Wizard could do you a favor. No matter whether you lose a single Office file or terabytes of photos, EaseUS Mac data recovery software can help.
- Recover deleted, formatted, and inaccessible data in different data loss situations.
- Recover photos, audio, music, and emails from any storage effectively, safely and completely.
- Recover data from the Trash, hard drive, memory card, flash drive, digital camera, and camcorder.
Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the 'Scan' button.
Time Machine Hard Drive Replacement
Windows shortcut for screenshot. Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.
Step 3. In the scan results, select the file(s) and click the 'Recover Now' button to have them back.